Job Responsibilities:

-Provide proactive, high-level administrative support to senior executives, including calendar management, travel
planning, expense reporting, correspondence management, and meeting coordination
-Prepare presentations, reports, agendas, meeting materials, and executive communications using business software
applications.
-Screen, prioritize, and coordinate incoming communications, visitors, requests, and business activities on behalf of
executives.
-Coordinate domestic and international travel arrangements and associated logistics while ensuring compliance with company policies.
-Manage administrative processes, documentation, records, and confidential business information with a high degree of
discretion.
-Coordinate executive leadership meetings, offsite events, leadership reviews, and cross-functional business activities.
-Serve as a primary point of contact across functions and regions, helping align priorities, schedules, and action tracking.
-Utilize established practices and business knowledge to resolve day-to-day administrative and operational challenges
and recommend process improvements.
-Provide day-to-day coordination, guidance, and support to administrative activities and may assist in distributing or
tracking work within the support team.
-Participate in the development and implementation of administrative standards, policies, and practices.

Competencies:

-Executive professionalism and confidentiality
-Organizational agility and business partnership
-Strategic prioritization and time management
-Communication and stakeholder management
-Attention to detail and execution excellence
-Meeting and event coordination
-Problem solving and sound judgment
-Process improvement orientation
-Collaboration and teamwork
-Microsoft Office and business systems proficiency

Key Performance Indicators:

-Executive calendar accuracy and scheduling effectiveness
-Timely completion of travel and expense administration
-Meeting preparation quality and action-item follow-up
-Responsiveness to executive and stakeholder requests
-Accuracy and quality of executive communications and presentations
-Administrative process efficiency improvements
-Stakeholder satisfaction with executive support services
-Compliance with administrative and business policies

Minimum Qualifications:

-6 – 8 years of relevant experience
-High School Diploma/GED required.
-Associate’s Degree or equivalent administrative/business training preferred.
-Aligned with Administrative Services career track requirements, which do not require a university degree but may require
vocational training or equivalent experience
-Advanced administrative or executive support experience.
-Demonstrated experience supporting senior leaders or executives.
-Strong organizational, planning, coordination, and prioritization skills.
-Ability to handle confidential and sensitive information with discretion.
-Strong written and verbal communication skills.
-Advanced proficiency in Microsoft Office applications and collaboration tools.
-Ability to manage multiple priorities in a fast-paced environment.