Administrative Assistant - Procurement (SZJ-11839)

2024-02-12-Budapest-Adminisztráció/Back office
A munkáltatóról / About the company
Our client is an EU Agency, based in Budapest, having its offices in the 6th district. Now they are looking for an Administrative Assistant -- Procurement .
Pozíció részletezése / Position overview
The Administrative Assistant -- Procurement will deal with mainly procurement related complex files in an independent manner.

Main tasks:

• Assist in the preparation, launching and administration of procurement procedures, in Public Procurement Management Tool (PPMT), including, but not limited to, drafting contract notices, tender specifications and procurement documents, correspondence with tenderers and others, in compliance with the Financial Regulation;
• Provide administrative assistance for tender opening and evaluation sessions;
• Draft contracts, purchase orders and correspondence with tenderers and contractors;
• Provide assistance in the administration of calls for expression of interest by administrative preparation of the evaluation sessions, drafting correspondence with applicants and keeping shortlists updated;
• Provide assistance with the contract management, in particular by monitoring the contract ceilings and contract expiry/renewal dates; perform other contract monitoring tasks, as necessary;
• Ensure proper management of procurement, contract and grant agreement files and archives, in accordance with the filing systems and filing plans in place;
• Assist in the revision of various process documents, such as procurement document templates, checklists and forms;
• Assist in the updating of the register of the Agency’s Contracts database (LCK);
• Assist in preparation of reports, statistics, information requested from auditors, drafting of procurement plan and follow up, distribution of information on inter-agency procedures, contacts with other institutions and in particular within NAPO;
• Perform other administrative tasks pertaining to the Agency’s procurement function as required.


• Education: University degree (specialization in law)
• Work experience: Minimum 2 years of experience in EU administrative role

Knowledge and Skills:

• Experience in EU public procurement procedures
• Strong organizational skills, eye for detail, accuracy, precision
• Able to work in an international and multi-cultural environment
• Excellent communication skills, both written and verbal in English (min C1 level)
• Strong organizational skills, eye for detail, accuracy, precision
• Able to work in an international and multi-cultural environment

Computer skills required:

• Good knowledge of the Microsoft Office suite of software (Word, Excel, Power Point, Outlook);


• Very good command of both written and spoken English (C1 and above)

What we offer:

• Expected duration: 1 February – 31 December 2024
• Monthly gross salary of the position: EUR 2,383.89



Cím: 1134 Budapest, Dévai utca 19. VIII/811

E-mail cím: office[kukac]

Mobil: +36 70 399 9557

+36 70 668 1682
(English speaking contact)