Russian Speaker Procurement – SCM & AP Analyst (BB - 9186)

2019-02-07-Budapest-Könyvelés/Pénzügy
Pozíció részletezése / Position overview
What you will be doing:

Delivery

– Handling daily volume/target of transactions
– Resolving customer queries via e-mail or phone
– Adhering to standard operating procedures/training manuals while executing the task
– Ensuring compliance on the quality of deliverables
– Whenever it is a process update/change, ensuring that is incorporated in SOP with appropriate change management
– Effectively and timely communicating issues among internal and external stakeholders, building up constructive relationships with offshore teams
– Identify and recommend process to the continuous improvement opportunities
– To be trained and act as back-up when required and/or as directed by the supervisor
– Comply to internal company requirements, accomplish required activities as per deadlines
– Understanding of end to end AP and AR process cycle
– Timeliness & accuracy for processing, receiving and validating requests, maintenance of master data, validation of requests Vs. organizational policies in accurate manner
– Handle queries from customer / third party stakeholders
– Follow up of open items
– Following escalation matrix provided by customer for open items
– Statement reconciliations
– Perform peer to peer quality check to limit processing errors
– Adhere to customer wise contractual commitments

Business Partnership

– Liaise with internal and external stakeholders to resolve queries as necessary
– Foster and maintain high level of communication within own team and with other members
– Foster and maintain good business relationships with all stakeholders
– Attending weekly calls and other business communications with the client’s local team, as necessary

Additional tasks

– Might be required to travel to client location(s) on DD (Due diligence) or KT (Onsite Knowledge transfer) or to be part of client meetings
– Provides assistance within the agreed framework in case of any ad-hoc request raised by the client
– Comply with internal requirements, respond to the queries / requests of the team leader, project manager and / or the other internal supervisor regarding the company’s internal administrative tasks such as time sheet completion, performance management etc.
– Support the Team Leader by providing the requested data / information regarding the internal and external reporting
– Other tasks that are related to the position and are assigned by the supervisor including working in any other language(s) spoken at the required level
– Associate might be required to be trained and act as backup of other activities

Domain specific

– Transactional Procurement and AP team member:
• Understanding of source to pay cycle
• Timeliness & accuracy for processing of the Purchase Orders / Transactional Procurement invoices – receiving and validating, posting, request for new vendors or for changing the vendors in a prompt and accurate manner
• Account Reconciliations – reconcile & clear the vendor and other payables related accounts,
• Processing – execute / check payment run, identify amendments / additions / removals if necessary and correspond with respective parties for approval purposes.
• Issue Handling – respond to vendor queries via phone & email. Handle invoice and vendor related issues in cooperation with internal/external stakeholders.

– AR team member:
• Billing / Contract Management
• Administer sales contract and order processing for the respective country in coordination with Client Service
• Prepare billing runs and perform month-end activities related to revenue and receivables
• Work with other teams for the respective country on revenue-related tasks, including:
• Customer invoicing
• Credit management
• Issue resolution and dispute management
• Customer credit verification (if relevant for the respective country)
• Provide regional input on revenue reporting
• Ensure regional statutory compliance related to revenue accounting as per guideline provided by the on shore finance partners
• Assist with any IT projects pertaining to revenue processes for respective country/region

– Accounts Receivables – Collections:
• Follow-up on overdue invoices from the client’s customers in respective country.
• Support the cash application team with information regarding unapplied cash
• Strict adherence to monthly cut off deadlines to ensure smooth closure of month and quarter.
• Work with other teams for the respective country on revenue-related tasks, including:
• Customer invoicing
• Credit management
• Issue resolution and dispute management
• Customer credit verification (if relevant for the respective country)
• Preparation and analysis of monthly results
• Handling disputes and resolution

What you need to have:

– 1-3 years of relevant experience in accounting
– Strong analytical skills
– Graduate or equivalent in Finance and Accounting
– Good Communication skills
– Working experience of an ERP preferred
– Strong Microsoft Office knowledge (Excel and Powerpoint)
– Intermediate English language
– Intermediate Russian language

Advantages:
– Knowledge of the used business systems and capabilities desirable

What we offer:

-Vertical and horizontal development opportunities within the project
-Strong focus on Personal Development – participation on trainings and workshops tailored to the associate’s career aspirations
-Eligibility for rotation to other projects within our company after 12-18 months to avoid monotonity and advance into more senior positions

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