Receptionist (PE-8505)

Pozíció részletezése / Position overview
What you’ll be doing:

Office support services

• Handle the incoming telephone calls
• Receive and attend guests, clients visiting the office premises
• Handle the day to day mail (collecting, sorting, distributing, archiving, sending by courier or normal post)
• Prepare, send and file faxes, letters, emails, reports, copying and scanning documents (e.g. notarized ones)
• Coordinate notary appointments, legalization, translation, tax certificates, etc.
• Maintain company database
• Provide administrative support to Managers
• Cooperate with Office Manager
• Liaise with staff, affiliates, suppliers and clients
• Any other administrative tasks

PR related tasks

• Arrange hotel and transport for business travel of staff, stay in touch and solve problems
• Prepare and submit expense reports of Management
• Update the company’s ERP system and guarantee the quality of data

Office facilitation

• Ensure the continued availability of office and kitchen equipment and supplies (printers, papers etc.)
• Manage and handle the ordering of different office supplies, coordinate the payment of office supplies (invoices) with the Finance Department
• Maintain regular contacts with external suppliers
• Coordinate the availability of meeting room spaces
• Keep the reception and the office space in order, in particular the kitchen, the dining and the meeting room
• Cooperate with other departments on the organization of our office documents archives (DocuGuard)

What you need to have:

• School leaving certificate
• At least 6 months of experience in similar position
• Fluent in written and spoken English
• Advanced level Knowledge of MS Office
• Communication both orally and in writing
• Problem solving skills
• Planning and organizing
• Quality and accuracy
• Cooperation
• Convey professional image towards internal and external parties

What we offer:

• A team great to work in & with
• Competitive salary and benefits
• Central location


Cím: 1037 Budapest, Montevideo u. 16/B

E-mail cím:

Telefonszám: +36-1-439-2940

Fax: +36-1-439-29-63

Viber / Whatsapp elérés: 06-70-684-00-30