Receptionist (PE-8505)

2020-03-02-Budapest-Egyéb
Pozíció részletezése / Position overview
Job Summary:

The front desk welcomes guests and staff positively and executes all administrative tasks to the highest quality standards. Ensures the smooth running of the office on a day-to-day basis and cooperates well with the other Receptionist. Responsible for keeping office order, complying with office related policies and also encourage others to act accordingly.

What you’ll be doing:

Office support services
Activities:

• Handle the incoming telephone calls;
• Receive and attend guests, clients visiting the office premises;
• Handle the day to day mail (collecting, sorting, distributing, archiving, sending by courier or normal post);
• Prepare, send and file faxes, letters, emails, reports, copying and scanning documents (e.g. notarized ones);
• Develop and implement office management related policies by setting up procedures and standards to guide the operation of the office in accordance with the current standard;
• Cooperate with the Receptionist on daily basis and they share tasks, responsibilities and information in an efficient way;
• Cooperate with IT Manager and IT Assistant on procurement of IT equipment;
• Cooperate with HR Manager on onboarding process – providing stationary, entry card to new joiners;
• Plan in-house or off-site events and coordinate these events; bring ideas;
• Provide administrative support to Managers;
• Liaise with staff, suppliers and clients and deal with correspondence, complaints and queries;
• Any other administrative tasks.

PR related tasks
Activities:

• Website updates: News updates, Job openings, Structural or Staff changes, Photo and Slideshow editing and updates;
• Compile and edit company newsletter;
• Coordinate company-related PR projects (AFM Party invitation, Xmas card);
• Arrange staff photoshoots;
• Company Branding: ordering promotional items (folders, notebooks, pens, bottles, etc.);
• Movie posters and framing.

Office facilitation
Activities:

• Ensure the continued availability of office and kitchen equipment and supplies (printers, papers etc.);
• Manage and handle the ordering of different office supplies, coordinate the payment of office supplies (invoices) with the Finance Department;
• Maintain regular contacts with external suppliers;
• Coordinate the availability of meeting room spaces;
• Keep the reception and the office space in order, in particular the kitchen, the dining and the meeting room;
• Cooperate with other departments on the organization of our office documents archives (DocuGuard).

What you need to have:

• School leaving certificate
• At least 6 months of experience in similar position
• Fluent in written and spoken English
• Advanced level Knowledge of MS Office
• communication both orally and in writing
• problem solving skills
• planning and organizing
• quality and accuracy
• cooperation
• convey professional image towards internal and external parties

What we offer:

• A team great to work in & with
• Competitive salary and benefits
• Central location

KAPCSOLAT

Cím: 1037 Budapest, Montevideo u. 16/B

E-mail cím: office@jobsgarden.hu

Telefonszám: +36-1-439-2940

Fax: +36-1-439-29-63

Viber / Whatsapp elérés: 06-70-684-00-30

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