Document Management Officer (SZJ-11532)

2023-05-26-Budapest-Adminisztráció/Back office
A munkáltatóról / About the company
Our client is an EU Agency, based in Budapest, having its offices in the 6th district. Now they are looking for an Document Management Officer .
Pozíció részletezése / Position overview
DMO will be responsible for establishing and maintaining sound and consistent document management and records retention practices. DMO will also contribute to the safe handling and processing of confidential information.
Moreover, DMO will provide day-to-day guidance to the Company business areas and coordinate the use of document and records management systems.

Main tasks:

• Preparation of the company for the introduction of ARES (Advance Record System, electronic document management system)
• Introduction of ARES;
• Helpdesk for use of ARES for our firm colleagues, including the setting up a FAQ for colleagues;
• Prepare an Archiving plan;
• Review of records in the Archive;
• Proper destruction of records without a possible historical value;
• Liaise with Commission SecGen and the staff on the introduction of ARES in the Agency;
• Draft user guides and other practical information on the use of ARES to the staff;
• Draft checklists, reports etc. related to archiving procedures applicable to retention and destruction of records;
• Draft and implement a plan for the 15-year review of archived material in light of:
o Digitalisation of non-digital records,
o Transfer of records to the Historical Archive of the European Union;
• Perform other related tasks as required and assigned by the Head of Corporate Services.


• Education: post-secondary education attested by a diploma, or Secondary education attested by a diploma giving access to post- secondary education
• Work experience: 3 years

Knowledge and Skills:

• Experience with tasks related to Document Management;
• Excellent organisational and logistic skills, ability to schedule and prioritise;
• Attention to detail, administrative skills and ability to work effectively in a small team;
• Good analytical skills;
• Good presentation and communication skills;
• Very good command of written and oral English corresponding to level C1 or higher of the Common European Framework reference for Languages

• Experience with ARES would be considered as an added value;

Computer skills required:

• Solid computer skills, including proficiency with Microsoft Office Applications (Word, Excel, PowerPoint)


• Very good command of both written and spoken English, minimum B2 level of the Common European Framework of Reference for Languages

What we offer:

• Fixed term contract
• Expected starting date and duration: 16 February 2023 – 31 December 2023, 10.5 months
• Monthly gross salary of the position: EUR 2,385.21



Cím: 1134 Budapest, Dévai utca 19. VIII/811

E-mail cím: office[kukac]

Mobil: +36 70 399 9557

+36 70 668 1682
(English speaking contact)