The Office Management Assistant provides administration support to the Budapest office management team and ensures the smooth running and availability of the offices to employees and visitors.

What you’ll be doing:

– As an office receptionist and switchboard operator, being the first point of contact to welcome people at the office;
– Ensuring a clean and tidy office, particularly the kitchen area and the meeting rooms;
– Visitor management – issuing temporary access cards and visitor cards to guests, verifying laptops and corporate ID cards, organizing logistics of client visits and VIP accommodations, ordering food, beverages, presentation materials and gifts;
– Managing stationary orders, assisting with inventories;
– Coordinating and executing event-related activities under the supervision of the line manager (client visits, hotel, restaurant and taxi booking, office preparation, catering, gifts, etc);
– Assisting in the monitoring and execution of Health & Safety activities;
– Providing client service related to the buildings (reports, tracks and follows-up work orders to be completed by the landlord, manages complaints, monitors services);
– Managing lost and found items in the office;
– Performing day to day management of services provided by third party vendors (cleaning, stationery, fruits, maintenance, etc);
– Regularly monitoring the CCTV cameras and reporting any unusual activities/incidents to the line manager;
– Monitoring and reporting any breach of company policies (Clean desk, Dress code, Fire -, Health and Safety) and any other suspicious activities;
– Executing activities related to access control: issuing-,terminating-,add and remove access card as required, based on manager approvals;
– Creating and maintaining company photo book and support functions contact list;
– Event organisation (Diwali, Santa, Christmas, Company Day, Client visits, etc);
– Providing assistance for meeting room bookings for associates;
– Managing incoming and outgoing posts, courier and postal services;
– Answering and operating the main phone, handling calls and e-mails;
– Supporting our HR team by distributing benefit package – meal vouchers, BKK monthly ticket, sending out communications, support yearly flu vaccination;
– Supporting projects by organizing printings upon requests/orders.

We are looking for you, if you:

– are a consistent and accurate tracker of activities and case status;
– have good computer skills;
– are highly organized with the ability to multi-task, manage priorities and accurately/effectively track case status;
– have excellent interpersonal skills with the ability to work with a multi-cultural team;
– have excellent attention to detail;
– have caring, patient and understanding demeanour with the ability to be assertive where required;
– are fluent in Hungarian and English

What we offer:

– Competitive salary + Annual bonus system + Cafeteria package
– Free medical services
– Company insurance
– Online trainings
– Language course reimbursement
– All You can Move Sportpass + other discount fitness options