Receptionist / Office Management Assistant (PE-11167)
What you’ll be doing:
– As an office receptionist and switchboard operator, being the first point of contact to welcome people at the office;
– Ensuring a clean and tidy office, particularly the kitchen area and the meeting rooms;
– Visitor management – issuing temporary access cards and visitor cards to guests, verifying laptops and corporate ID cards, organizing logistics of client visits and VIP accommodations, ordering food, beverages, presentation materials and gifts;
– Managing stationary orders, assisting with inventories;
– Coordinating and executing event-related activities under the supervision of the line manager (client visits, hotel, restaurant and taxi booking, office preparation, catering, gifts, etc);
– Assisting in the monitoring and execution of Health & Safety activities;
– Providing client service related to the buildings (reports, tracks and follows-up work orders to be completed by the landlord, manages complaints, monitors services);
– Managing lost and found items in the office;
– Performing day to day management of services provided by third party vendors (cleaning, stationery, fruits, maintenance, etc);
– Regularly monitoring the CCTV cameras and reporting any unusual activities/incidents to the line manager;
– Monitoring and reporting any breach of company policies (Clean desk, Dress code, Fire -, Health and Safety) and any other suspicious activities;
– Executing activities related to access control: issuing-,terminating-,add and remove access card as required, based on manager approvals;
– Creating and maintaining company photo book and support functions contact list;
– Event organisation (Diwali, Santa, Christmas, Company Day, Client visits, etc);
– Providing assistance for meeting room bookings for associates;
– Managing incoming and outgoing posts, courier and postal services;
– Answering and operating the main phone, handling calls and e-mails;
– Supporting our HR team by distributing benefit package – meal vouchers, BKK monthly ticket, sending out communications, support yearly flu vaccination;
– Supporting projects by organizing printings upon requests/orders.
We are looking for you, if you:
– are a consistent and accurate tracker of activities and case status;
– have good computer skills;
– are highly organized with the ability to multi-task, manage priorities and accurately/effectively track case status;
– have excellent interpersonal skills with the ability to work with a multi-cultural team;
– have excellent attention to detail;
– have caring, patient and understanding demeanour with the ability to be assertive where required;
– are fluent in Hungarian and English
What we offer:
– Competitive salary + Annual bonus system + Cafeteria package
– Free medical services
– Company insurance
– Online trainings
– Language course reimbursement
– All You can Move Sportpass + other discount fitness options