UNHCR - Head of Unit (Accounts Receivable & Donor Reporting)
– With respect to Contributions Revenue (cash and in-kind), Billing, other Revenue and Accounts Receivable:
¿ UNHCR¿s accounts are IPSAS compliant.
¿ Prompt and accurate month-end closures are performed.
¿ The year-end closure and preparation of the financial statements is carried out in a timely and accurate way.
¿ Prompt and accurate responses are provided to auditors (internal and external).
– All other incoming deposits on the HQ bank accounts are correctly treated.
– Guidance and support is provided to the field on all aspects of revenue recording and accounts receivable.
– Financial Reports to donors are prepared on time and in accordance with UNHCR¿s financial records
– Working with DER and other stakeholders, establish and maintain efficient procedures to record contributions revenue and related AR transactions, in such a way that IPSAS-compliant financial statements can be prepared at the year-end with minimal need for manual intervention and analysis.
– Ensure that all transactions to be entered by AFS with respect to contribution revenue, billing, AR and all other incoming deposits on the HQ bank accounts are performed accurately and promptly.
– Ensure that the GL data is regularly and completely reconciled with Contributions Management, Billing and Accounts Receivable
– All relevant suspense accounts are reviewed regularly and that any necessary follow-up action is taken.
– Ensure regular review of aged receivables to identify potential collection issues in collaboration with DER and ensure that adequate allowances have been made.
– Be the subject matter expert on Billing and Receivables including the development of reports which facilitate monitoring and analysis of AR.
– Prepare and maintain high quality guidance materials for the field on relevant AR procedures. Prompt support is provided to users either directly or via Global Service Desk.
– Review and clear financial reports to donors, prior to certification by the Head of AFS.
– Ensure appropriate follow-up on issues of concern identified during donor report preparation and clearance.
– Review requests for refunds to donors and write-offs of accounts receivable submitted by DER. Prepare write-off cases for the MAWO (Monetary Asset Write-Off) process.
– Perform other related duties as required.
– Direct and supervise the work of two G6 colleagues leading the Accounts Receivable and Donor Reporting sub-units respectively.
– Review and approve bills, journals and vouchers prepared by supervisees.
– Propose changes to existing procedures whenever scope exists to make these more efficient.
– Review and clear information to provide to the Board of Auditors.
– Make recommendations regarding the write-off of accounts receivable.
– Clear financial reports to donors.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
– EITHER: undergraduate (BA/BS) degree in Accounting, Finance, Public or Business Administration, Economics or related field; OR: undergraduate (BA/BS) degree in another field, combined with a professional qualification in accounting or finance (CPA/ACCA or equivalent).
– Minimum 6 (six) ¿ or 5 (five) years with graduate (MA) degree ¿ of previous job experience in the field of accounting, auditing or finance.
– Working experience with accrual accounting (such as IPSAS or IFRS).
– Working experience with ERP such as PeopleSoft/Oracle Financial modules.
– Excellent computer skills, in particular in MS Excel.
– Excellent command of English in both oral and written communication.
DESIRABLE QUALIFICATIONS AND COMPETENCIES
– Professional qualification in accounting or finance (CPA/ACCA or equivalent).
– Excellent knowledge of United Nations financial rules and procedures.
– Excellent communication skills.
– Working knowledge of another UN language.
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Please also note that excellent command of English in both oral and written communication is essential for this Job Opening.
This position is advertised open to internal and external applicants.
Candidates must be primarily Hungarian nationals.
Procedures and Eligibility
General Service staff, regardless of grade or length of service, with a relevant degree and meeting UNHCR standards for recruitment to the National Professional Officer category can apply, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.
Applications must be supported by documentation of fully effective performance history and demonstrated potential to assume professional responsibilities. National Professional officers who have served for a minimum of one year in their present post will be eligible to apply. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL) paragraphs 70-77.
The Accounts and Financial Service (AFS) of the Division of Financial and Administrative Management (DFAM) is responsible for the financial accounting and reporting of UNHCR in accordance with the Financial Regulations of the United Nations and the UNHCR¿s Financial Rules. AFS is located in UNHCR¿s Global Service Centre in Budapest and headed by a Head of Service who reports to the Office of the Controller in Geneva Headquarters.
The Accounts Receivable and Donor Reporting (AR-DR) Unit of AFS accounts for the contributions that UNHCR receives and the payment of these contributions. In collaboration with the Department of External Relations (DER) and Field offices, the unit also prepares and reviews UNHCR¿s financial reports to donors, thereby assuring them that their funds have been properly used. In addition, the unit issues miscellaneous invoices and books all cash received on UNHCR¿s HQ bank accounts.
The incumbent interacts with external and internal auditors and liaises with DER to provide information and clarify audit queries in respect of accounts receivable and voluntary contributions. The AR unit staff members are guided by the incumbent in their frequent interaction with finance/administrative officers in field offices to provide support and advice on donor reporting matters.
The Unit is split into two sub-units responsible for accounts receivable and donor reporting respectively. Each is led by a Finance Associate (G6) reporting to the Head of Unit (NOC). Staff are expected to be able to perform the tasks of the equivalent colleagues on the other sub-unit and to provide back-up as required.
The closing date is 29/04/2019.