UNHCR - Recruitment Associate (Sexual Misconduct Database Coordinator)
The Recruitment Associate (Sexual Misconduct Database Coordinator) will function under the supervision of the Recruitment Officer. The incumbent will be responsible for carrying out duties related to the Recruitment Administration pillar and in particular, will facilitate the implementation of vetting/reference checking-related initiatives in UNHCR¿s Strategy and Action Plan on addressing SEA and SH, the Secretary-General¿s Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse, and the CEB Task Force on Sexual Harassment, i.e. verify recruited candidates through the SEA and SH Clear Check databases in the process of reference checks.
The incumbent will have direct working relationship with the other Units in the Affiliate Partnership and Recruitment Section – Affiliate Workforce and External Recruitment Unit, as well as staff-related services in UNHCR, such as Personnel Administration, Performance Management, Medical Service, Staff Welfare and Global Learning and Development Centre. Day-to-day contacts with all the operations in the field will also be required.
The position requires the incumbent to manage complex processes and have the ability to multi-task, while ensuring careful attention to details, have strong teamwork and team building skills and a high degree of discretion and tact.
The quality and timeliness of sexual misconduct checks are to be ensured in accordance with the set up SLA.
In compliance with due process regulations, the incumbent will be required to maintain the strictest confidentiality and integrity when operating with massive data containing sensitive and confidential information.
¿ Ensure that all requests for TA, JRB appointments for international staff, for nationally recruited staff and when applicable, affiliate workforce, are checked through the Clear Check UN databases.
¿ Make appropriate recommendations to management and escalate cases when necessary.
¿ Ensure that checking procedures to guard against hiring of persons who have a record of sexual misconduct are put in place and applied.
¿ Draft regular status reports on the prevention of sexual misconduct component of recruitment conducted, challenges encountered and recommend corrective measures.
¿ Contribute with input to relevant policies and procedures as required, in order to further improve their effectiveness.
¿ Work with focal points in the respective divisions and in the field ensure new recruits are compliant with the mandatory e-learning requirements and receive induction information/training on sexual misconduct.
¿ Undertake reference verifications for international staff, and when applicable, nationally recruited staff and affiliate workforce, acts as a backup for other team members when required.
¿ Perform other duties as and when required.
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED COMPETENCIES
¿ Completion of secondary education with training/certificate in Business Administration, Personnel Administration/Human Resources Management or related field. Legal background with a relevant diploma/certificate;
¿ Minimum 6 years of previous relevant work experience. NOTE: For GSC Budapest, the required years of work experience is reduced to 50%, i.e. 3 years. The period of a completed and relevant minimum first level university degree (equivalent to BA) shall count for no more than 50% of the required work experience. Priority will be given to eligible applicants meeting the full requirements.
¿ Fluency in English (written/oral).
¿ Judgement and decision making.
¿ Analytical thinking.
¿ Technological awareness.
¿ Planning and organizing.
DESIRABLE QUALIFICATIONS AND COMPETENCIES
¿ Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
¿ Ability to work under pressure and to adhere to tight and competing deadlines in a courteous and service oriented way.
¿ High IT affinity and working experience of ERP systems.
¿ Field experience with UNHCR and/or with other humanitarian organizations is an asset.
¿ Working knowledge of another UN language, French preferably.
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Please also note that excellent knowledge of English (written/oral/comprehension) is essential and working knowledge of French, Arabic or another official UN language is desirable for this Job Opening.
This position is advertised open to internal and external applicants.
Procedures and Eligibility
External candidates must be legally present in Hungary at the time of application, recruitment and hire.
Please note that this is a Temporary Appointment for a period of 3 months with the possibility of extension
Eradicating Sexual Exploitation and Abuse (SEA) of the people we serve and Sexual Harassment (SH) in the workplace is a top priority for UNHCR. In 2018, UNHCR stepped up its efforts to prevent and respond to sexual misconduct through a series of measures including prevention, awareness-raising, effective investigation, victim and witness protection, and robust action against those found to have engaged in SEA.
The reinforcement of vetting and reference checking mechanisms to prevent transgressors from moving through the humanitarian system is a key part of these efforts. UNHCR has taken new measures to this effect, both internally and through interagency efforts. UNHCR was among the first agencies to roll out the UN SEA and SH Clear Check trackers, launched in June 2018, and have undertaken an initial mapping of vetting mechanisms with a view to improving internal processes. In continuation of this work and to ensure that consistent preventative measures are taken with respect to recruitment in all categories of the workforce, additional capacity to run sexual misconduct checks is being established.
The closing date is 25/04/2019.
Please note that this is a Temporary Appointment for a period of 3 months with the possibility of extension.